Privacy Policy

Last Updated: June 28, 2025

Audivis Analytics ("we," "our," or "us") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our audit services.

1. Information We Collect

Personal Information

We may collect the following personal information when you contact us or request our services:

• Name and contact information (email, phone number, address)
• Business information (company name, industry, role)
• Financial information relevant to audit services
• Communication records and correspondence

Technical Information

We automatically collect certain technical information when you visit our website:

• IP address and browser information
• Pages visited and time spent on our website
• Referring websites and search terms
• Device and operating system information

2. How We Use Your Information

We use your personal information for the following purposes:

• Service Delivery: To provide audit services and communicate about your engagement
• Client Relationship: To respond to inquiries and maintain our professional relationship
• Legal Compliance: To meet regulatory requirements and professional standards
• Business Operations: To improve our services and website functionality
• Marketing: To send relevant information about our services (with your consent)

3. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Professional Service Providers: With trusted partners who assist in delivering our services
• Legal Requirements: When required by law, court order, or regulatory authority
• Business Protection: To protect our rights, property, or safety
• With Your Consent: When you explicitly authorize such sharing

Note: All third-party service providers are bound by confidentiality agreements and must comply with applicable privacy laws.

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information:

• Encrypted data transmission (SSL/TLS)
• Secure storage systems with access controls
• Regular security assessments and updates
• Employee training on privacy and security practices
• Limited access on a need-to-know basis

While we strive to protect your information, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security but will notify you of any material breaches as required by law.

5. Your Rights and Choices

Under Canadian privacy laws, you have the following rights regarding your personal information:

• Access: Request access to your personal information we hold
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal requirements)
• Portability: Request a copy of your information in a portable format
• Opt-out: Unsubscribe from marketing communications at any time
• Complaint: File a complaint with privacy regulatory authorities

To exercise these rights, contact us at [email protected].

6. Cookies and Tracking

Our website uses cookies and similar technologies to enhance your experience:

• Essential Cookies: Required for website functionality
• Analytics Cookies: Help us understand website usage
• Preference Cookies: Remember your settings and choices

You can control cookies through your browser settings. Please note that disabling cookies may affect website functionality. For more information, see our Cookie Policy.

7. Data Retention

We retain your personal information only as long as necessary for the purposes outlined in this policy:

• Client Records: 7 years from completion of services (regulatory requirement)
• Marketing Data: Until you unsubscribe or request deletion
• Website Analytics: 25 months for aggregated data
• Legal Requirements: As required by applicable laws

8. International Transfers

Your personal information is primarily stored and processed in Canada. If we transfer information outside Canada, we ensure appropriate safeguards are in place, including:

• Adequacy decisions by Canadian authorities
• Standard contractual clauses
• Binding corporate rules
• Your explicit consent

9. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make significant changes, we will:

• Post the updated policy on our website
• Update the "Last Updated" date
• Notify you via email for material changes
• Provide a prominent notice on our website

Your continued use of our services after such changes constitutes acceptance of the updated policy.

10. Contact Information

If you have questions about this Privacy Policy or our privacy practices, please contact us:

You may also file a complaint with the Office of the Privacy Commissioner of Canada if you believe we have not adequately addressed your concerns.